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5 Ways to Fix Outlook When It’s Not Inserting Your Signature

New updates affect the settings in Outlook signatures

4 min. read

Updated onOctober 4, 2023

updated onOctober 4, 2023

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Key notes

Several users have recently complained of Outlook not inserting signatures. This can be annoying to most users as it can be redundant to write out your name and contact information manually every time.

Email signatures enable people to get in contact with you as well as it also adds some polish to your writing.

When you have your signature saved automatically, it reduces the stress of repeating it after every response.

If you encounter the Outlook not adding signature automatically problem, you can read further into this article to find the best fix just right for you.

Why is my signature image not showing in Outlook?

How do I fix the Outlook signature not working?

1. Add a new signature

2. Change to Plain text format

This changes the format of your signature to plain text, which is readable on all devices. Hence, it fixes Outlook not inserting the signature problem.

3. Double spacing in email signature block

The double-spacing problem could be solved using theShift+Enterkeys combination.

Although this alternative may sometimes cause the signature to appear as text in a one-liner, it’s better to follow the first solution above.

4. Fix OWA policy blocking

5. Use embedded graphics

To ensure that your embedded images look correctly on the recipient’s side, you must use a third-party solution likeCodeTwo Signatures for Office 365.

How do I set up an automatic signature in Outlook 365?

In Outlook, multiple ways exist to create one or more automatic signatures for your email messages.

Your signature can be either text, images, your e-business card, a logo, or even an image of your handwritten signature.

You can follow our first solution in this guide to set up your customized signature in Outlook without hassles.

These are the most efficient troubleshooting fixes for the Outlook not inserting signature problem. If the fixes are followed strictly, you should fix the problem quickly.

If you need to update your signature, you can follow our guide onshow to update your signature in Outlook [Windows, Mac, Web].

Do not hesitate to use the comments section below for further questions or comments.

5 Ways to Fix Outlook When It’s Not Inserting Your Signature#

Why is my signature image not showing in Outlook?#

How do I fix the Outlook signature not working?#

1. Add a new signature#

2. Change to Plain text format#

3. Double spacing in email signature block#

4. Fix OWA policy blocking#

5. Use embedded graphics#

How do I set up an automatic signature in Outlook 365?#