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Copilot in Outlook will generate personalized themes for you to customize the app

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How to convert Outlook emails to PDF

Use a third-party plugin as a quick fix

3 min. read

Updated onAugust 16, 2023

updated onAugust 16, 2023

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Key notes

If your main email client isMicrosoft Outlook, then you are most likely the owner of the Microsoft Office Suite, and you probably work in a company environment.

Because of this, theemailsthat you send and receive are generally of the utmost importance to others, and would generally need saving in one way or another.

One versatile file format that exists is thePDF, and this guide will show you how you canconvert Outlook emails to PDF.

Normally, when you would want to save an Outlook email as afile, you’d do the following:

The problem is thatOutlook doesn’t includePDFas one of the default Save as types.

How do I convert Outlook emails to PDF?

1. Use the Microsoft Print To PDF utility

TheMicrosoft Print ToPDFutility included in Windows 10 allows you to print any email message directly to aPDF.

You can do this by following these steps:

For those of you that don’t have Windows 10

2. Use a third-party Add-in for Microsoft Outlook

There are manyMicrosoft OutlookAdd-ins available that will allow you to saveemailsdirectly toPDF. Additionally, there are many professionalPDFreaders and managers that will also install an Outlook Add-in during their setup process.

As far as strictly savingemailstoPDFis concerned, this solution is indeed the fastest. However, having too many Add-ins installed can cause issues with yourMicrosoft Outlookclient.

3. Use a third-party PST to PDF converter

Some of you may not know thatMicrosoft Outlookstores youremailson your PC as well in a designated location. Theseemailsare saved in a PSTfile, which can only be opened using Outlook or PST-dedicated programs.

You could use a third-party PST toPDFconversion tool, as they are available as both downloadable clients for the PC, and as web apps online.

If you want a full-feature utility that lets you convert Outlook emails, contacts, calendars, and notes and is able to work with multiple PST file batches, we suggest you trySysTools Outlook PST to PDF Converter.

Have you found a new way to convert OutlookemailsintoPDF files? Let us know in the comments section below.

More about the topics:Microsoft Office,Outlook Guides,PDF

Teodor Nechita

Eager to help those in need, Teodor writes articles daily on subjects regarding Windows, Xbox, and all things tech-related.

When not working, you may usually find him either at the gym or taking a stroll in the park, trying to find inspiration for the next articles he may write.

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Teodor Nechita

With KB5043178 to Release Preview Channel, Microsoft advises Windows 11 users to plug in when the battery is low#

Copilot in Outlook will generate personalized themes for you to customize the app#

Microsoft will raise the price of its 365 Suite to include AI capabilities#

Death Stranding Director’s Cut is now Xbox X|S at a huge discount#

Outlook will let users create custom account icons so they can tell their accounts apart easier#

How to convert Outlook emails to PDF#

How do I convert Outlook emails to PDF?#

1. Use the Microsoft Print To PDF utility#

2. Use a third-party Add-in for Microsoft Outlook#

3. Use a third-party PST to PDF converter#