How to create, share, delete and export Outlook Quick Parts

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4 min. read

Updated onOctober 4, 2023

updated onOctober 4, 2023

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InMicrosoft Outlook, Quick Parts is the ideal way when it comes to automating email responses. This comes as a time-saving feature as of Office 2007 and allows you to store or reuse document elements.

These might include responses to requests for information, document properties, tables, your most used links to resources, or other email content. Well, you’re entitled to think of AutoTex when reading these. Quick Parts pretty much replaces that functionality in older Office versions.

AutoText still exists, but Quick Parts has plenty of extra features and is far more versatile. And it works the same way in all versions ofOutlookforOffice 365,Outlook2019,Outlook2016,Outlook2013,Outlook2010, as well asOutlook2007.

So, to create Quick Parts for text, follow the procedure here detailed. Then, feel free to learn how to better manage them and don’t forget that the steps are the same for emails, contacts, appointments, or tasks.

How can I create, share, delete and export Outlook Quick Parts?

1. Create Quick Parts in Outlook

Quick Parts are saved in files calledNormalEmail.dotmandNormal.dotm. These are NOT designed to be shared. When you want to share several useful Quick Parts, create and save a new template.

It can be a .dotx template rather than a .dotm one, which makes sharing possible even when using this email client.

3. Delete Quick Parts in Outlook

Note: This building block is no longer available in galleries when you distribute the template, even if the content might still appear in the template.

4. Export Quick Parts in Outlook

Note: NormalEmail.dotm and Normal.dotm are usually located in your Templates folder. From here, feel free to manually copy and paste them.

Conclusion

If you often reuse content, you might benefit fromOutlook’s Quick Parts functionality. Whether you are composing a new message or simply replying to an existing one, this remains a great way to save time when composing your next email.

Once you start getting to know Quick Parts, you’ll most likely wonder how you ever managed without them!

How to create, share, delete and export Outlook Quick Parts#

How can I create, share, delete and export Outlook Quick Parts?#

1. Create Quick Parts in Outlook#

2. Share Quick Parts in Outlook#

3. Delete Quick Parts in Outlook#

4. Export Quick Parts in Outlook#

Conclusion#