How to use Microsoft Word to extract text from images in 3 easy steps

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Published onJuly 24, 2023

published onJuly 24, 2023

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Suppose you’ve ever encountered the tedious task of manually transcribing information from images or faced difficulties in converting scanned documents into editable text. In that case, this article is precisely what you need. In the following sections, we will guide you through a comprehensive step-by-step process of how to use Microsoft Word to extract text from images. The best part is that you won’t need extra plug-ins or software. So without wasting any more time, let’s dive right in.

Step 1: Use Microsoft Word to insert a picture or image

To use Microsoft Word to extract text from images, start by inserting your image into the document. You can follow two convenient methods for this purpose.

Step 2: Save Your Document as a PDF

Step 3: Open Your PDF Document in Microsoft Word

Once you have saved your image as a PDF file, you can convert it to editable text by opening it in Microsoft Word.

Step 4 (Optional): Ways to Optimize Your Images for Best Results

While this step is optional, it can significantly enhance the quality of your final editable text, depending on your document.

Microsoft Word’s PDF conversion feature ensures high accuracy, reducing the requirement for extensive edits. In most cases, you will only need to make minor adjustments, if any at all. Your primary focus will involve formatting the document to align with your specific requirements and applying basic design principles to enhance its professional appearance.

Use Microsoft Word to extract text from images

In conclusion, this comprehensive guide has provided you with the necessary steps to use Microsoft Word to extract text from images. By following these steps, you can efficiently convert images into editable text without the need for additional software or plugins. Remember, alternative methods such as free OCR (Optical Character Recognition) software apps can also be utilized for this purpose. Microsoft Word is now part of the Microsoft 365 package; you can get ithere. There is also an Insider program for it; more about ithere.

Davesh Beri

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Davesh Beri

How to use Microsoft Word to extract text from images in 3 easy steps#

Step 1: Use Microsoft Word to insert a picture or image#

Step 2: Save Your Document as a PDF#

Step 3: Open Your PDF Document in Microsoft Word#

Step 4 (Optional): Ways to Optimize Your Images for Best Results#

Use Microsoft Word to extract text from images#